Proxy application for Certificate of Eligibility (CoE)

English / 日本語

Proxy application for Certificate of Eligibility (CoE)


  The University of Tsukuba will lodge a proxy application with the Tokyo Immigration Bureau on behalf of those who are intending to engage in activities under “Professor” or “Cultural Activities” status of residence. The Global Commons, Bureau of Global Initiatives will lodge a proxy application at the request of the host teacher or host organization.

◆Request for proxy application: The host teacher or a faculty member of the host organization applies on the university's form.
Form: Request for Proxy Application for Certificate of Eligibility
Application: Global Commons, Bureau of Global Initiatives E-mail: kasugakokusai#@#un.tsukuba.ac.jp  ※Remove "#" from the above e-mail address before sending mail.
Deadline: 3 months before his/her arrival in Japan

After consulting with your host teacher, please prepare the necessary documents. Note that the university will also lodge applications for dependent family members of the applicant only if they are accompanied by the applicant and arrive in Japan at the same time. In this case, the status of residence a family member will be “Dependent.”

< List of Documents Necessary for Applying CoE >
 ※ If a certificate is in a language other than English or Japanese, please submit either an English or Japanese translation along with the original certificate.
 ※ In addition to the documents listed below, the Immigration Bureau may require you to submit additional information on a case-by-case basis.

 Status of Residence  "Professor"
 Status of Residence  "Professor ( JSPS ) "
 Status of Residence  "Cultural Activities"
 Status of Residence  "Dependent"


 

➡ "Professor"

 

Position International faculty members, international researchers, part-time lecturers, etc. who are engaged in education and research activities under an employment contract with the University of Tsukuba.
Period of Stay 5 years, 3 years, 1 year or 3 months
Necessary documents 1 Application for Certificate of Eligibility
▼Download ( Immigration Services Agency of Japan ) : "Professor"
https://www.isa.go.jp/en/applications/procedures/16-1-1.html
Please Fill in [For Applicant, part 1] and [For Applicant, part 2]
[For Organization, part 1] will be prepared by the university
2 Photo (4cm x 3cm)
Taken within 3 months of date of submission, with no hat, nothing in the background and clear. ▼Photograph requirements ( Immigration Services Agency of Japan )
https://www.isa.go.jp/en/applications/guide/photo_info.html
Send the data (PDF/JPEG)
3 3-a. Copy of passport Page showing name, facial photo, passport number, expiry date  
3-b. If the applicant has made previous visits to Japan, the page where the most recent entry/departure can be confirmed.  
4 Curriculum vitae
 Written in English or Japanese
 
※5 Copy of Certificate of intended employment, etc. Documents clarifying details of applicant’s activities at the university, duration, position, and treatment (remuneration) Prepared by the University

 

➡ "Professor(JSPS)"

 

Position Persons who come to Japan at the invitation of the Japan Society for the Promotion of Science (JSPS) * Although international researchers invited by the JSPS have no employment agreement, the amount of their scholarships is substantial and is recognized as a form of remuneration. Therefore, such researchers are required to apply for “Professor” status of residence.
Period of Stay 5 years, 3 years, 1 year or 3 months
Necessary documents 1 Application for Certificate of Eligibility
▼Download ( Immigration Services Agency of Japan ) : "Professor"
 https://www.isa.go.jp/en/applications/procedures/16-1-1.html
 Please Fill in [For Applicant, part 1] and [For Applicant, part 2]
[For Organization, part 1] will be prepared by the university
2 Photo (4cm x 3cm)
Taken within 3 months of date of submission, with no hat, nothing in the background and clear.
▼Photograph requirements ( Immigration Services Agency of Japan ) ​ 
https://www.isa.go.jp/en/applications/guide/photo_info.html
Send the data (PDF/JPEG)
3 3-a. Copy of passport Page showing name, facial photo, passport number, expiry date  
3-b. If the applicant has made previous visits to Japan, the page where the most recent entry/departure can be confirmed.  
4 Curriculum vitae
 Written in English or Japanese
 
5 Copy of Award letter Issued by JSPS
6 Copy of Certificate of financial support Issued by JSPS
7 Copy of Letter of acceptance Issued by JSPS

 

➡ "Cultural Activities" 

 

Position Visiting foreign research fellow who engage in academic or artistic activities without receiving any form of remuneration from the University of Tsukuba or any other Japanese education and research institution, and their period of stay is over 90 days.
Period of Stay 3 years, 1 year, 6 months or 3 months
Necessary documents 1 Application for Certificate of Eligibility
▼Download ( Immigration Services Agency of Japan ) : "Cultural Activities"
 https://www.isa.go.jp/en/applications/procedures/16-1-1.html
 Please Fill in [For Applicant, part 1] and [For Applicant, part 2]
[For Applicant, part 3], [For Organization, part 1] will be prepared by the university
2 Photo (4cm x 3cm)
Taken within 3 months of date of submission, with no hat, nothing in the background and clear.
▼Photograph requirements ( Immigration Services Agency of Japan ) ​ 
https://www.isa.go.jp/en/applications/guide/photo_info.html
Send the data (PDF/JPEG)
3 3-a. Copy of passport Page showing name, facial photo, passport number, expiry date  
3-b. If the applicant has made previous visits to Japan, the page where the most recent entry/departure can be confirmed.  
4 Curriculum vitae
 Written in English or Japanese
 
5 Copy of Certificate of employment (enrollment) If employed (in school)
6 Copy of Final academic diploma/certificate  
7 Documents certifying applicant's ability to pay all expenses during his/her stay (bank statement of deposit balance in applicant’s name, letter of receipt of scholarship, etc.)  
※8 Copy of Acceptance letter for Visiting foreign research fellow Prepared by the University

 

➡ "Dependent" 

 

Position This applies to spouses and dependent children who will stay in Japan over 90 days of persons whose status of residence is “Professor” or “Cultural Activities”.
Period of Stay 5Y(ears) / 4Y3M(months) / 4Y / 3Y3M / 3Y / 2Y3M / 2Y / 1Y3M / 1Y / 6M / 3M
Necessary documents 1 Application for Certificate of Eligibility
▼Download ( Immigration Services Agency of Japan ) : "Dependent"
 https://www.isa.go.jp/en/applications/procedures/16-1-1.html 
 Please Fill in [For Applicant, part 1] [For Applicant, part 2] and [For Supporter, part 1]
If the applicant is coming to Japan at the same time, [For Supporter, part 1] will be prepared by the university
2 Photo (4cm x 3cm)
Taken within 3 months of date of submission, with no hat, nothing in the background and clear.
▼Photograph requirements ( Immigration Services Agency of Japan ) ​ https://www.isa.go.jp/en/applications/guide/photo_info.html
Send the data (PDF/JPEG)
3 3-a. Copy of passport Page showing name, facial photo, passport number, expiry date  
3-b. If the applicant has made previous visits to Japan, the page where the most recent entry/departure can be confirmed.  
4 【Spouse】
 Copy of marriage certificate, certificate of acceptance of marriage, etc.
Documents certifying the relationship between applicant and supporter
【Child】
 Copy of birth certificate (indicating name of supporter)
※5 【If the supporter invites his/her family after arriving in Japan】
Residence card, certificate of employment, and tax payment certificate, etc.
Please make an inquiry beforehand at the immigration bureau where you intend to apply.

▼Contact

Contact information for application and inquiries on application by proxy for the COE.

International Support, Global Commons, Bureau of Global Initiatives

E-mail: kasugakokusai#@#un.tsukuba.ac.jp

Remove "#" from the above e-mail address before sending mail.

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